Minutes of Meeting – Saturday, 14th June 2025

Venue: Zoom
Time:13:30pm
Chairperson: Mrs A
Minute Taker: Secretary

1. Attendance

The following members were present:

Mrs. A.A.

Mr. A.A.

Mr. A.W.

Mrs. B.O.

Mr. A.P.

Mrs. L.A.

Mr. A.Y.

Mr. R.O.

Mrs. A.K.

Mr. D.A.

Mr. S.A.

Mrs. A.D.

Mr. A.B.

Mr. O.S.

Mr. S.N.

Mr. T.A.

Guest Presenter: Mr. A.WH

2. Opening Prayer

Led by Mr. S.A

3. Review of Previous Minutes

Mrs. A.A. expressed concern regarding the delayed distribution of previous meeting minutes.
Action Point: The Secretary is to ensure prompt circulation of minutes after each meeting.

4. Cultural Committee Report – Presented by Mr. T.A.

Resource persons have been identified to support cultural awareness programmes, particularly in schools.
Action Point: The committee is to present a comprehensive report outlining the focus topic and recommended partnerships.

5. Ikale Phrases Project

Mrs. A.A. and Mrs. D.O. have commenced work on compiling everyday Ikale phrases.

Additional materials will be sourced from Ojahhele News and Iye Melody.

Mrs. A.A. also suggested that the Secretary explore the use of designated note takers to support accurate meeting documentation.

6. Summer Outing – 2025

Date & Venue: 2nd August 2025 at Burgess Park

Members agreed on the importance of targeted publicity to engage both regular and irregular attendees.
Action Points:

Create a publicity strategy

Obtain cost estimates for advertising options

7. Heritage Cloth Initiative

The association reaffirmed its intention to adopt a distinct cultural fabric design for use at official functions.
Action Point: Mrs. B.O. and Mrs. A.D. to lead the design selection and present samples at the next meeting.

8. Special Presentation

Mr. A.WH. delivered a valuable presentation, which was followed by a Q&A session with members.

9. Legal Awareness Proposal

A proposal was made to host educational sessions on Wills, Trusts, and Power of Attorney, to improve members’ understanding of these important matters.
Note: Leadership to explore guest speaker options for future meetings.

10. Formation of Subcommittees

Communication Committee

Lead: Mr. S.A

Members: Mr. T.A., Mr. O.S., and Mrs. I.A.

Policy Committee

A dedicated team will be commissioned to draft core operational and governance policies for the organisation.

11. Member Introductions

A brief introduction session was held, allowing members to reconnect and familiarise themselves with others.

12. Motion for Adjournment

Moved by Mr. A.W.

Seconded by Mr. D.A.

13. Closing Prayer

Offered by Mrs. L.A.

Next Meeting: TBA
Minutes Prepared By: The Secretariat
Date Released: 14.06.2025